Event registration that actually works – from the invitation to the door
Ventla's new registration is here. Build the form in minutes, send every invitee their own link, and keep one live attendee list – from the first invitation to check-in at the door.
From the first invitation to a complete attendee list – without a single spreadsheet
Form builder
Build the form in minutes, send one link per invitee
Add short and long text, single and multiple choice, dates and file uploads. Make any question required, and add conditional questions that appear based on earlier answers. Then send every invitee their own link – the form opens with their name, company and job title already filled in, so all that's left are the questions only they can answer.
Attendee management
Registration built to handle whatever your event throws at it
Build several registration forms for one event, add conditional questions that only appear when they're relevant, and manage every attendee in one live, flexible list – filter, edit and segment however you need. Everything an attendee shares at registration becomes information you can use later, so your communication can speak to each of them individually instead of the whole list at once.
What's included
Everything you need for registration
Form builder
Short and long text, single and multiple choice, checkbox, date and file upload. Required questions, and conditional questions that appear based on previous answers.
Personal registration links
A unique link per invitee that opens the form already filled in with their name, company and job title. Everyone invited is on one list, so you see who has registered and who hasn't replied yet.
Automation
A confirmation the moment someone registers, with their answers, a calendar invite and a link to change or cancel. Reminders go out automatically to everyone who hasn't responded yet.
Waitlist
Give each option a number of places – a workshop, an excursion, a seat on the bus. When it's full, new registrations join the waitlist in order, and when a place opens up, the next person can move up automatically.
Real-time attendee list
Every registration, change and cancellation lands on one participant list. Filter, search and export it as a spreadsheet at any time.
Segments
Segment on registration answers – VIP, speakers, media, staff – and segments keep themselves up to date. Use them to decide who gets an email, or who sees a session or content in the app.
Ventla vs. form tools
Why not just use a form tool?
A form tool is great for asking a question. An event starts with a guest list – and the work doesn't stop when someone presses send.
Different questions for different people
- Form tools
- Branching within one form
- Ventla
- Conditional questions, and several forms per event
Knowing who hasn't answered
- Form tools
- Compare the guest list with the answers by hand
- Ventla
- Everyone invited is on one list, with their answer or no answer yet
Reminders to people who haven't answered
- Form tools
- Sent by hand, each time
- Ventla
- Automatic, and they stop the moment someone answers
A confirmation with their answers
- Form tools
- Often only for signed-in colleagues
- Ventla
- Sent to everyone at once, with a calendar invite and a check-in QR code
Changing or cancelling
- Form tools
- An email to you, and a row you edit by hand
- Ventla
- A personal link in the confirmation, until the deadline you set
Limited places and a waitlist
- Form tools
- Usually not built in
- Ventla
- Places per option, a waitlist in order, and automatic promotion
A form that knows who's answering
- Form tools
- Only for signed-in colleagues
- Ventla
- For every invitee: the form opens already filled in
Numbers for the caterer and the venue
- Form tools
- A copy of the spreadsheet, with everything in it
- Ventla
- A live link with counts and no personal details
Check-in on the day
- Form tools
- A printed list
- Ventla
- Scan the QR code from the confirmation
| What you need | Form tools | Ventla |
|---|---|---|
| Different questions for different people | Branching within one form | Conditional questions, and several forms per event |
| Knowing who hasn't answered | Compare the guest list with the answers by hand | Everyone invited is on one list, with their answer or no answer yet |
| Reminders to people who haven't answered | Sent by hand, each time | Automatic, and they stop the moment someone answers |
| A confirmation with their answers | Often only for signed-in colleagues | Sent to everyone at once, with a calendar invite and a check-in QR code |
| Changing or cancelling | An email to you, and a row you edit by hand | A personal link in the confirmation, until the deadline you set |
| Limited places and a waitlist | Usually not built in | Places per option, a waitlist in order, and automatic promotion |
| A form that knows who's answering | Only for signed-in colleagues | For every invitee: the form opens already filled in |
| Numbers for the caterer and the venue | A copy of the spreadsheet, with everything in it | A live link with counts and no personal details |
| Check-in on the day | A printed list | Scan the QR code from the confirmation |
Numbers from real events
- attendees, Audi Sweden dealer conference
- 180
- app adoption, Orkla Foods kickoff
- 99.4%
- event score, Svedea kickoff
- 9.3/10
See the registration system in 30 minutes
We'll show you how to set up the form, send personal registration links, and segment attendees – live in your environment.
Book a demo